COMMUNICATIONS ADMINISTRATIVE
POLICY/PROCEDURE

Policy No.: 120(a)
Date Issued: March 18, 1993
Date Revised: August 2, 2017

SUBJECT: TABLE OF CONTENTS - POLICY AND PROCEDURE MANUAL

VOLUME I - ADMINISTRATION

1. SECTION 100 - POLICY MANUAL INFORMATION

2. SECTION 200 - ADMINISTRATIVE POLICIES

200 Index - Section 200 - (Revised) 07/16/08
210 Statutory Authority for Establishment - 04/15/93
220 Organizational Structure - (Revised) 01/08/98
221 Users Committee Meetings - (Revised) 01/08/98
230 Agenda and Action Summary - (Revised) 05/22/08
240 General Manager - 03/18/93
250 Line of Succession - (Revised) 03/26/09
260 Calls for Service - Establishment - 11/01/93
280 Organizational Program Structure - (Revised) 09/01/09
281 Employee Authority and Responsibility - 10/29/03
282 Written Directive System - 02/22/12
283 Development, Approval, and Implementation of Policies and Procedures - 02/18/05
284 Staff Meetings - (Revised) 10/22/08
285 Records Retention and Destruction - (Revised) 04/01/16
286 Accounting System - 10/15/03
287Administrative Reporting System - (Revised) 09/01/09

287.80 Ad-Hoc Administrative Reports - 12/10/03

288 Agency Forms - 11/26/03
289 Authority Goals and Objectives - (Revised) 04/10/06
290 9-1-1 Written Warning Letter - 07/01/05
291 Mission Statement - 08/17/06

3. SECTION 300 - FISCAL POLICIES

300 Index - Section 300 - (Revised) 06/09/10
310 Controller of the Authority - (Revised) 05/22/08
311 Treasurer - 03/18/93
312 Auditing - 03/18/93
320 Approval of Claims - (Revised) 07/26/07
330 Budget - 03/18/93
331 Budget Changes - 03/18/93
332 Revenue - General - (Revised) 02/23/17
333 Revenue - Changes in Participation - 12/01/93
340 Payroll - (Revised) 01/08/98
350 Travel - (Revised) 02/24/11
360 Petty Cash Fund - (Revised) 10/23/03
370 Inventory Control - (Revised) 05/22/08
380 Cash and Check Handling - (Revised) 10/29/09
390 Authority Issued Credit Cards (Cal-CARD) - 05/27/10

4. SECTION 400 - PURCHASING POLICIES

400 Index - Section 400 - (Revised) 10/29/03
410 Purchasing Powers and Authority - General Manager - (Revised) 03/23/17
420 Bidding Procedures - (Revised) 10/23/08
430 Purchasing Without Formal Bidding - 11/01/93
431 Purchasing From Other Public Agency - 11/01/93
440 General Purchasing Provisions - (Revised) 05/27/10
441 Sole-Source Procurment - Idle Act - 11/01/93
450 Contracts for General Services - 11/01/93
460 Contracts for Professional Services - (Revised) 09/27/07

5. SECTION 1000 - PERSONNEL POLICIES

1000 Index - Section 1000 - (Revised) 03/04/09
1010 Personnel System - Defined - (Revised) 02/24/11
1020 Classification Plan - 12/01/93
1021 Class Specifications - General - (Revised) 02/23/17
1030 Compensation Plan - (Revised) 02/25/16
1040 Work Force - (Revised) 10/10/96
1050 Selection and Employment - (Revised) 09/23/10
1051 Initial Dispatch Employees - (Revised) 10/10/96
1052 Initial Employee Sick Leave Balances - (Revised) 10/10/96
1060 Vacancies - 01/20/94
1061 Lateral Transfers - (Revised) 03/23/06
1070 Probationary Period - (Revised) 05/28/09
1080 Corrective Action - (Revised) 09/28/06
1090 Resolution of Disputes (Employee Protests) - (Revised) 05/25/06
1100 Equal Employment Opportunity- (Revised) 02/24/11
1110 Substance Abuse - 12/01/93
1120 Sexual Harassment - (Revised) 05/25/06
1130 Labor Relations - 12/01/93
1140 Management Rights - (Revised) 10/10/96
1150 Length of Service - (Revised) 10/10/96
1160 Salary Schedules - (Revised) 02/23/17
1171 Night Shift Differential - (Revised) 01/01/03
1172 Bilingual Pay Differential - (Revised) 05/12/99
1174 Acting Lead Pay Differential - 02/26/09
1175 On-Call Duty Pay - (Revised) 01/24/08
1180 Authorized Positions - (Revised) 02/23/17
1190 Employee Performance Appraisal - (Revised) 02/26/15
1191 Dispatcher Performance Standards - (Revised) 02/26/15
1200 Management Performance Appraisal - (Revised) 10/23/03
1210 Work Week and Hours - Defined - (Revised) 10/14/98
1220 Holidays - (Revised) 02/26/09
1230 Overtime (Unrepresented Employees) (Revised) 02/23/12
1240 Vacation Leave - (Revised) 02/25/16
1250 Sick Leave - (Revised) 12/22/05
1261 Job Sharing Program - (Revised) 10/26/00
1262 Elective Time Off (ETO) - (Revised) 05/28/09
1270 Catastrophic Leave - Voluntary Time Donation - 08/04/94
1280 Administrative Leave - (Revised) 12/10/15
1290 Leaves of Absence - (Revised) 02/24/11
1300 Employee Benefits - (Revised) 11/19/15
1310 Conflicts of Interest - 12/01/93
1311 Incompatible Activities - 07/27/06
1330 Personnel Files - 01/20/94
1340 Workplace Safety Policy - 05/09/96
1350 Employee Wellness Program - (Revised) 10/24/02
1360 Tuition Reimbursement Program - 08/04/94
1370 Employee Recognition Program - (Revised) 03/17/16

6. SECTION 2000 - PERSONNEL PROCEDURES

2000 Index - Section 2000 - (Revised) 03/26/13
2001 Time Card Submission - 01/07/02
2002 Benefit Administration - (Revised) 12/14/09
2003 Appearance Guidelines - (Revised) 05/17/04
2005 Outside Employment - 02/27/98

2007 Employee Fingerprinting - 09/15/98
2008 Code of Ethics and Values - (Revised) 03/10/04

2009 Employee Identification - 02/13/08
2010 Processing Worker's Compensation and Injured Worker's Claims - (Revised) 08/02/17
2011 Preparation of Performance Appraisals - (Revised) 03/15/17
2020 Required Overtime Sign-up Procedure - (Revised) 02/06/13
2021 Unscheduled Overtime Procedure - (Revised) 12/16/04

2021.80 Unscheduled Overtime Rotational List Procedure (Revised) 03/25/05

2022 Mandatory Overtime Procedure - (Revised) 06/13/12
2023 Voluntary Overtime Sign-Up Procedure - 06/14/06
2024 Overtime Requirements for Newly Released Dispatchers - 05/01/01
2030 Time Off Requests - (Revised) 01/11/12

2030.80 Use of Electronic Absence Request Forms - (Revised) 02/20/13

2031 Possible Manipulation of the Time Off Request Process - 10/07/05
2032 Excessive Unscheduled Absences - (Revised) 10/13/03
2033 Tardiness - (Revised) 02/20/13
2034 Appropriate Use of Paid Sick Leave - 06/10/99
2035 Absent without Leave (AWOL) - 11/13/03
2040 Extra Help Dispatcher Requirements - (Revised) 08/06/01
2041 Specialized Assignments - (Revised) 12/10/03

2050 Vacation Bid Procedure - Rescinded 10/04/00
2051 Shift Trade Procedure - (Revised) 02/20/13
2060 Dispatcher On-Call Procedures - (Revised) 03/30/16
2069 Authority to Issue Orders - (Revised) 04/18/06
2070 Manager's Authority During Disasters and Significant Emergencies - 02/26/97
2075 Management Guidelines for a Critical Incident - (Revised) 07/22/15
2080 Management On-Call - 10/15/03
2090 Internal Investigations - (Revised) 09/01/09

2095 Personnel Early Warning System - 04/22/09

7. SECTION 2100 - SAFETY PROCEDURES

2105 Safety Program Procedures- 03/11/02
2110 Evacuation of the Communications Center - (Revised) 08/13/08
2120 Child Care for Personnel Called to Duty During a Major Disaster - 09/03/97
2130 Welfare Checks for On-Duty Personnel - 09/03/97
2140 Employee Emergency Notification Record - 09/03/97
2150 Off-Duty Personnel Response to the Alternate Site - 09/03/97
2160 Procedure for Relocation to the Alternate Site - (Revised) 08/13/08
2170 Off-Duty Dispatcher Response in a Disaster of Large Scale Incident - 09/03/97
2180 Safety Procedure in Case of Bomb Threat - 04/27/99
2181 Safety Procedure in Case of Earthquake - 04/21/99
2182 Safety Procedure in Case of Fire or Explosion in the Building - 04/27/99
2183 Safety Procedure in Case of Gas Leak - 04/27/99
2184 Safety Procedure in Case of Violent Intruder - 04/27/99
2185 Safety Procedure in Case of Medical Emergency - 04/27/99

8. SECTION 2200 - EMPLOYEE RECOGNITION

2205 Reward Coupons - (Revised) 10/21/09

 

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